SERVICES
Pro Elections provides accurate, reliable and affordable election services for California homeowner associations of all sizes.
Pro Elections handles every kind of HOA vote or election: board elections, recalls, votes to update governing documents, votes on special assessments, votes on loans, and more. Every HOA is different, so we can provide end-to-end election services or just a portion of the election process, depending on the needs of your HOA.
Our services are customizable, but they typically fall into the following categories (each one is described in more detail below). Votes on Governing Documents and Special Assessments fall into #2 or #3.
- Full Service Election
- Election from Pre-Ballot Notice Mailing Forward
- Ballot Mailing & Tabulation
Please click on each tab below to learn more about our election services.
- 1. Full Service Election
- 2. Election from Pre-Ballot Notice Mailing Forward
- 3. Ballot Mailing & Tabulation
Mailings Included: Call for Nominations, Nominations Reminder Notice (if election by acclamation is an option), Pre-Ballot Notice, Ballots
Includes:
- Review of HOA governing documents & election rules.
- Ensure election compliance with HOA governing documents & relevant regulations.
- Prepare election timeline.
- Prepare election materials (advance drafts are provided to HOA manager).
- Handle all copying, envelopes and postage.
- Print HOA name on outside of envelopes to reduce “throwaways” by homeowners.
- Prepare customized election webpage with online nominations, election timeline, ballot-counter, candidate statements, HOA election rules and election materials.
- Notify HOA manager by email when mailings are sent out, and update HOA manager on nominations received.
- Send nominations reminder and ballot reminder email blasts to homeowners to maximize participation.
- Receive and log ballot envelopes.
- Regularly update online ballot-counter.
- Mail replacement ballots as needed.
- Accurately tabulate ballots at HOA meeting with rapid scanner (Pro Elections appears via Zoom or similar).
- Certify results with election certificate provided to HOA manager.
- Mail Post-Election Results Notice to homeowners (optional).
- Store election materials for 1 year.
Mailings Included: Pre-Ballot Notice, Ballots
Includes:
- Review of HOA governing documents & election rules.
- Ensure election compliance with HOA governing documents & relevant regulations (from the Pre-Ballot Notice stage onwards).
- Prepare election timeline.
- Prepare election materials (advance drafts are provided to HOA manager).
- Handle all copying, envelopes and postage.
- Print HOA name on outside of envelopes to reduce “throwaways” by homeowners.
- Prepare customized election webpage with election timeline, ballot-counter, candidate statements, HOA election rules and election materials.
- Notify HOA manager by email when mailings are sent out.
- Send ballot reminder email blasts to homeowners to maximize participation.
- Receive and log ballot envelopes.
- Regularly update online ballot-counter.
- Mail replacement ballots as needed.
- Accurately tabulate ballots at HOA meeting with rapid scanner (Pro Elections appears via Zoom or similar).
- Certify results with election certificate provided to HOA manager.
- Mail Post-Election Results Notice to homeowners (optional).
- Store election materials for 1 year.
Mailings Included: Ballots
Includes:
- Review of HOA governing documents & election rules.
- Ensure election compliance with HOA governing documents & relevant regulations (from the ballot stage onwards).
- Prepare ballots (advance draft is provided to HOA manager).
- Handle all copying, envelopes and postage.
- Print HOA name on outside of envelope to reduce “throwaways” by homeowners.
- Prepare customized election webpage with election timeline, ballot-counter, HOA election rules and election materials.
- Notify HOA manager by email when ballots are sent out.
- Send ballot reminder email blasts to homeowners to maximize participation.
- Receive and log ballot envelopes.
- Regularly update online ballot-counter.
- Mail replacement ballots as needed.
- Accurately tabulate ballots at HOA meeting with rapid scanner (Pro Elections appears via Zoom or similar).
- Certify results with election certificate provided to HOA manager.
- Mail Post-Election Results Notice to homeowners (optional).
- Store election materials for 1 year.
